Run OMC AGMs with confidence.
QuorumHQ helps property managing agents plan, administer and close out OMC AGMs — from notices and member responses to live meeting management, minutes and audit-ready reporting.
- Built for OMC AGM workflows
- Member responses, proxies and voting in one place
- Clear audit trail from notice to minutes
The problem
AGM administration is still too manual.
Most managing agents still run OMC AGMs across spreadsheets, inboxes, Word documents and disconnected records. That makes it harder to track notices, proxies, quorum, votes, questions, minutes and post-AGM actions.
Scattered member records
Member details, voting eligibility and proxy status are often split across spreadsheets and email threads.
Manual notice packs
AGM notices, documents and member links are difficult to prepare, issue and evidence.
Proxy and quorum headaches
Proxy forms, attendance and voting validity can be hard to track in real time.
Weak audit trail
Minutes, votes, questions, actions and reports are often assembled manually after the meeting.
The solution
One structured workflow for every OMC AGM.
QuorumHQ brings the full AGM process into a single, guided platform — helping your team prepare the meeting, manage the live AGM and complete the post-AGM record.
Plan the AGM
Schedule the AGM, auto-generate key deadlines, prepare the notice pack and issue member links.
Manage the meeting
Track attendance, confirm quorum, manage proxies, record votes and capture member questions.
Close out with confidence
Generate minutes, track post-AGM actions, update director records and produce audit-ready reports.
Lifecycle
The QuorumHQ AGM Lifecycle
A clear process for planning, managing and closing out each AGM.
AGM Planning → AGM Management → Post-AGM Workflow
Platform
Everything your team needs to run AGMs properly.
AGM Planning
Schedule AGMs, manage deadlines, prepare agendas and keep the preparation process on track.
Notice Packs
Create notice packs, select AGM documents, generate member links and keep a communication record.
Members Register
Maintain member records, unit details, email addresses, voting eligibility and attendance status.
Proxies & Voting
Track proxy submissions, validate appointments, record votes and calculate resolution outcomes.
Live AGM Management
Guide the property manager through the meeting with quorum checks, attendance, questions and actions.
Minutes & Post-AGM
Generate draft minutes, approve final minutes, track actions and close the AGM file.
Member Portal
A simple portal for OMC members.
Members can confirm attendance, appoint a proxy, cast votes, submit questions and access AGM documents through a secure, member-specific link.
- No app download required
- Secure member-specific access links
- Attendance, proxy, voting and questions in one flow
- Responses feed directly into the AGM workspace
Reports & Audit Pack
Audit-ready AGM records in minutes.
Generate reports and audit packs that bring together the AGM record — notices, attendance, proxies, votes, questions, minutes, actions and documents.
- AGM Audit Pack
- Attendance Register
- Proxy Register
- Voting Results
- Member Questions
- Actions Arising
- Document Register
- Post-AGM Completion Report
Benefits
Built for managing agents running multiple OMCs.
Portfolio oversight
See upcoming AGMs, overdue tasks and critical actions across every managed OMC.
Less manual admin
Reduce spreadsheet work, repeated emails and fragmented AGM records.
Better governance process
Follow a consistent workflow from planning through to post-AGM completion.
Clearer evidence trail
Keep a structured record of notices, links, proxies, attendance, votes, questions and minutes.
Who it's for
Designed for OMC managing agents.
Whether you manage five OMCs or fifty, QuorumHQ gives your team a consistent AGM process and a cleaner record of every step.
- Property management agencies
- OMC managing agents
- Block management teams
- Estate management companies
- Agency principals overseeing multiple AGMs
- Property managers responsible for member notices, proxies and minutes
Ready to simplify OMC AGM administration?
Book a walkthrough and see how QuorumHQ can help your team manage AGM planning, member responses, live meetings, minutes and audit reporting in one place.
Request a demo
Book your QuorumHQ walkthrough
Tell us a little about your agency and we'll be in touch to arrange a demo.