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Contacts, Members & Governance

One connected contact database, with authoritative governance records.

Owners, tenants, directors, contractors, suppliers and professional advisers — recorded once, linked to the right property, and reused across mailings, packs and registers, with the Members and Directors Registers holding the authoritative governance detail.

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QuorumHQ shared Contacts register with role filters for owners, tenants, directors and suppliers
  1. 1Contact
  2. 2Relationship
  3. 3Register
  4. 4Mailing list

Canonical contacts, not per-module lists

One record per person or company, reused everywhere it is needed instead of retyped into each module.

Owners, tenants and occupiers

  • Ownership and occupancy held against the unit
  • Historical relationships retained
  • Clear current-owner view

Contractors, suppliers and advisers

Suppliers, solicitors, accountants and other professionals held once and reused by contracts, maintenance and correspondence.

Property relationships

Contacts link to the OMC, development, building and unit they relate to, so scope is always clear.

Members Register

  • Authoritative record of legal ownership
  • Unit-led with ownership history
  • Import and export

Directors Register

  • Appointments, resignations and rotation
  • Updated from confirmed AGM election outcomes
  • Beneficial-owner detail you can export for RBO filing

Mailing lists that respect scope

Lists scoped by OMC, development or building, so nobody receives a mailing about a block they have nothing to do with.

Filters, archive and duplicate safeguards

Keep a large agency address book clean as it grows across the portfolio.

Inside the workflow

See the connected record in practice.

QuorumHQ Members Register showing unit-led legal ownership records
The Members Register remains the authoritative legal ownership record.
QuorumHQ Directors Register showing current appointments and filing information
Appointments, rotation and beneficial-owner details stay together in the Directors Register.

Works with

Communications
Compose, target, preview recipients and keep the delivery record.
AGMs & Member Participation
Planning, notice packs, quorum, voting, minutes and outcomes.
Documents, Tasks & Compliance
Documents, tasks, contracts, maintenance and audit evidence.

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Book a walkthrough tailored to how your agency runs OMCs.

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